Projects & Delivery
Project Progress Calculation
Understand how Flanceflow calculates weighted project completion percentages across tasks, milestones, and deliverable sign-offs.
Clients frequently ask, "How far along is the project?" Rather than guessing a subjective number, Flanceflow computes an objective, weighted Progress Percentage based on completed tasks, closed milestones, and approved deliverables.
How progress percentage is derived
- Open any project dashboard to inspect the circular progress gauge and percentage badge.
- Task Completion Ratio: Tasks marked "Completed" in the Kanban board contribute proportionally to the progress bar.
- Weighted Milestones: If you assign point weights (e.g. Phase 1 = 20 points, Phase 2 = 50 points, Phase 3 = 30 points), Flanceflow calculates completion based on weighted milestone deliveries.
- Sub-task checklists: Checking off items within individual tasks incrementally increments the task’s contribution.
- Manual override: If a project is placed "On Hold", the progress percentage is frozen; if marked "Completed", it automatically snaps to 100%.
Progress calculation weights
| Item state | Contribution weight | Formula impact | Board reflection |
|---|---|---|---|
| Backlog Tasks | 0% | Counted in denominator only | Shows pending work remaining. |
| In Progress Tasks | 25% | Partial progress credit | Indicates active movement. |
| In Review Tasks | 75% | Substantial progress credit | Signifies awaiting client feedback. |
| Completed Tasks | 100% | Full credit in numerator & denominator | Increases circular progress bar. |
| Cancelled Tasks | Excluded | Removed from both numerator and denominator | Does not drag down project score. |
Progress tracking tips
- Transparent client updates: The circular progress bar is displayed directly in the public client portal, reassuring clients that work is moving forward.
- Scope additions: If the client adds 5 new tasks mid-project, the progress bar will realistically adjust downward to reflect the expanded scope.
- Retainer progress: For monthly retainers, the progress bar tracks logged hours against the monthly hour cap rather than fixed tasks.
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