Account & Data
Deleting a Workspace
Learn how to permanently delete a workspace from Settings > General, understand the 2-workspace safety requirement, and review purged records.
Flanceflow supports multiple independent workspaces under a single user account—such as separate workspaces for freelance consulting, product design, or side ventures. If you complete a venture or no longer need a secondary workspace, you can permanently delete it directly from Settings while keeping your primary user account and other workspaces completely intact.
How to delete a workspace in Settings
- Safety check: Confirm you have at least two workspaces on your account. Flanceflow requires at least two workspaces before allowing deletion to ensure you always have an active workspace.
- Ownership check: Confirm you are the Workspace Owner. Team members with Admin, Editor, or Viewer roles cannot delete a workspace.
- Backup data: If you need to preserve past client records or invoices, go to "Settings" > "General" and use "Export All Workspace Data" to download your JSON backup before deleting.
- Click on "Settings" in the main left sidebar navigation.
- Stay on the "General" tab and scroll down to the red "Danger Zone" section titled "Delete workspace".
- Click the "Delete workspace" button to open the confirmation modal.
- Type the exact word "CONFIRM" (in capital letters) into the verification input field.
- Click "Delete workspace". The current workspace and all its associated data are permanently deleted, and Flanceflow automatically switches you to your fallback workspace.
Workspace deletion impact & data lifecycle
| Asset category | Impact when workspace is deleted | Recovery window | User account impact |
|---|---|---|---|
| Projects, Tasks & Notes | Permanently purged from database | 0 days (Immediate) | Other workspaces unaffected |
| Invoices & Payment Records | Permanently deleted for this workspace | 0 days (Immediate) | Your user profile remains active |
| Uploaded Files & Attachments | Removed from Cloud Storage buckets | 0 days (Immediate) | External accounts unaffected |
| Team Member Access | All collaborator seats for this workspace revoked | Immediate | Teammates lose access to this workspace only |
Important workspace deletion guidelines
- Minimum two workspaces requirement: Flanceflow requires you to have at least two workspaces before you can delete one. If you want to close your entire account and leave the platform, see "Deleting Your Account".
- Leaving vs. deleting: If you were invited to someone else’s workspace and want to leave without deleting their data, use the "Leave workspace" button above the delete zone instead.
- Active subscriptions: Deleting a workspace does not automatically cancel paid subscription mandates associated with your user account. Manage your billing plan under "Settings" > "Subscriptions".
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