Time Tracking

Manual Time Entry

Add missed hours, bulk-log meeting durations, and adjust past time records with accurate client tags and notes.

Sometimes you forget to start a live timer before diving into a deep design session or taking an emergency client call. Flanceflow lets you log past work manually in seconds, complete with dates, durations, and billing rates.

Flanceflow Time Entry Modal
Log past hours with duration inputs, project service tags, billable status, and work notes.

How to log time manually

  1. Click "Time Tracking" in the left workspace sidebar to open the master timesheet view.
  2. Click the "+ Log Time" button in the upper right corner.
  3. Select the target Project and Client from the dropdown menus.
  4. Select the Date when the work was completed.
  5. Enter the Duration (you can type "1h 30m", "1.5", or "90" and Flanceflow will parse it automatically).
  6. Add a clear work description (e.g. "Security patch update and SSL certificate renewal").
  7. Confirm the billable hourly rate (prefilled from your project service agreement).
  8. Click "Save Entry". The hours will be added to your project totals and marked ready for invoicing.

Supported duration input formats

What you typeParsed durationDecimal hoursBilling calculation @ $100/hr
1h 30m1 hour, 30 minutes1.50 hrs$150.00
45m45 minutes0.75 hrs$75.00
2.252 hours, 15 minutes2.25 hrs$225.00
1202 hours (120 mins)2.00 hrs$200.00

Timesheet best practices

  • End-of-day review: Spend 2 minutes at 5 PM reviewing your daily timesheet to ensure all client calls and revisions were accounted for.
  • Detailed line notes: Clients are 70% less likely to dispute hourly invoices when each entry includes a clear, specific description of what was achieved.
  • Editing logged entries: Click the pencil icon on any unbilled entry to adjust duration or fix typos before generating an invoice.
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