Projects & Delivery
Setting Milestones & Deadlines
Structure complex projects with sequenced delivery milestones, firm deadlines, and tied billing deposits to prevent scope drift.
Scope creep and missed deadlines happen when projects lack clear intermediate checkpoints. Milestones in Flanceflow allow you to break high-stakes contracts into bite-sized, verifiable delivery dates tied to invoice payouts.
How to add milestones and deadlines
- Open your project and navigate to the "Milestones & Timeline" tab.
- Click "+ Add Milestone" to open the milestone creator.
- Enter the Milestone Title (e.g., "Wireframe Approval & Architecture Sign-Off").
- Set the target delivery deadline using the calendar picker.
- Attach the billable amount tied to this milestone (e.g., "$1,500 deposit invoice").
- Select the milestone dependency (e.g., Milestone 2 cannot start until Milestone 1 is Completed).
- Click "Save Milestone". The timeline will render a clear roadmap showing progress toward the final deadline.
Milestone structure example
| Milestone title | Delivery target | Tied invoice | Approval condition |
|---|---|---|---|
| Phase 1: Discovery & Strategy | Day 7 | Initial 30% Deposit ($1,200) | Signed strategy brief and moodboard approval. |
| Phase 2: Core Design Sprint | Day 21 | Progress 40% Invoice ($1,600) | Full interactive prototype walkthrough and feedback. |
| Phase 3: Final Delivery & Handoff | Day 35 | Final 30% Balance ($1,200) | Asset export, source files delivery, and deployment. |
Timeline tips for freelancers
- Buffer your deadlines: Add a 3-5 business day buffer to all milestone deadlines to accommodate unexpected client review delays without stressing your schedule.
- Milestone notifications: Flanceflow sends you an alert 48 hours before an upcoming milestone deadline so you can check in with your collaborators.
- Client visibility: Milestones display on the public client portal so your clients can track delivery roadmaps without asking for status updates.
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